![]() Prior to attending to new business, it is worth addressing older matters that have yet to be resolved or completed. ![]() Feel free to omit this item from the agenda at the discretion of the meeting organizer. To reiterate, note that the distribution of formal meeting minutes may only apply to certain organizations or boards. Attendees shall vote to approve the prior meeting’s minutes based on the accuracy of the description of previous discussions. The individual in charge of distributing meeting minutes, usually a secretary, seeks approval from the attendees for the prior meeting’s minutes. ![]() If approval is not required, the meeting leader can simply use this slot to introduce the agenda by overviewing the items with those in attendance. Note that approval of the agenda may only apply to certain organizations or boards. Once approved, the agenda will proceed as mutually agreed upon. Attendees may vote or motion to add items they deem should be included on the agenda. After careful consideration of the stipulated items, attendees will vote to approve the agenda as-is. The agenda should be distributed amongst all the attendees. A list of those present and absent can be added to the agenda document. Take AttendanceĪll attendees and absentees of the meeting can be recorded after going through standard roll call. The person in charge of the formal meeting minutes can officially call the meeting into order upon the start time and begin documenting (if necessary). Many leaders also use this time to allow for a grace period (anywhere from 5-10 minutes) for any late arrivals. Meeting leaders often use this time to provide a brief background on their credentials and establish the tone of the meeting. The opening item serves as an introduction to the meeting in general and its primary purposes. A dial-in number or URL can be added if the meeting will be held online through a video-conferencing application (such as Zoom, Skype, Teams, etc). These commonly include meeting date and time, location, and keynote speakers. The chairperson, facilitator, or meeting leader shall include all basic meeting details. Items can be altered or even added at the discretion of the individual tasked with creating the agenda. Below is a general template for formal use in businesses, organizations, and boards. ![]() Table of ContentsĪ formal meeting agenda can be formatted in several ways depending on the nature of the business being conducted. No matter the case, a formal meeting can benefit from an accompanying agenda that will ensure all attendees stay on track throughout its duration. Agendas are particularly functional when formal meeting minutes are being recorded by a secretary or in cases where attendees are voting on resolutions regarding new and old business. Regardless of the meeting’s nature, an agenda can serve as a blueprint to facilitate the flow and effectiveness of the formal gathering. Attendees can refer to the agenda to look at an overview of the meeting and plan their contributions accordingly. A formal meeting agenda is a general guideline for all items that shall be discussed throughout the entirety of a certain meeting. ![]()
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